24-26 September 2018

Dallas, Texas, USA  

Kay Bailey Hutchison Convention Center


Exhibitor Resources

We're glad you decided to exhibit at ATCE 2018!

Use this page to help plan and manage your exhibit experience. As the conference approaches, this page will be updated with new and important information to assist with your exhibition needs. Check back often so you don't miss anything!

Upcoming Dates and Deadlines

14 August 
Submit Intent to Hire a Contractor Form

21 August 
Turn in Multi-Level Booth Plans for Approval

24 August
Deadline to order facility services at discounted rate 

28 August
Exhibitor Appointed Contractor Agreement and Insurance Due

28 August
Catering Orders Due 

31 August
Deadline to order FREEMAN Services at discounted rate

Order Forms, Show Information, and More

Show Information Freeman Services Specialty Contractors Facility Services

Co-Exhibitor Notification Form
Exhibitor FAQ's
Exhibit Rules & Regulations
Exhibition Schedule
Floor Plan 2018 
Guest Invitations
Official Contractors
Show At-A-Glance
Terms and Conditions


Build Your Booth
Audio Visual
Signs and Graphic

Manage Your Cargo
Shipping Services & International Feight Forwarding
Material Handling & Labor

Booth Catering
Floral & Plants
Lead Retrieval (Badge Scanners)
Material Handling
Telephone & Internet
Transportation ​​​​​​​
Facility Information


To view the full Exhibitor Services Manual (ESM), CLICK HERE.

Submit the Intent to Hire a Contractor form

For Exhibitors

Install and dismantle can be performed by full-time employees of exhibiting companies, Freeman, a third-party Exhibitor Appointed Contractor, or a combination of all three sources. 

An Exhibitor-Appointed Contractor (EAC) is any person or company other than the designated “official” or “exclusive” contractors that provide a service (supervision, display installation and dismantling, advertising agencies, models, florists, photographers, aquarium supply firms, computer firms, audiovisual firms, etc.) and requires access to the exhibit hall any time during installation or dismantling or show dates.

If you plan to hire an EAC(s) you are REQUIRED to submit the Intent to Hire a Contractor form, which can be found in the Exhibitor Portal by clicking on the "Submit Intent to Hire a Contractor form" tile. Once this has been submitted, your contractor(s) will be contacted with further instructions. 

Intent to Hire a Contractor Due Date: 14 August


Obtain Approval to be a Third Party Contractor

For Contractors

If your company has been hired to perform services for an exhibitor and you have not received an email from Show Management, your client has yet to submit their Intent to Hire a Contractor form. Please urge them to do so as soon as possible. 

Once the Intent to Hire a Contractor form is received, you (the contractor) will receive an email with detailed instructions on how to submit your forms for approval

While you're waiting for Show Management to email you, we highly suggest reading the NEW Contractor Manual and becoming familiar with the Exhibitor Services Manual

EAC Packet Due Date: 28 August

Access Your Account

Your account allows you access to a variety of tools. To access your account, use your case sensitive company password, which can be found in your booth space confirmation letter. 

To view your account summary/print your invoice:
Enter your password, click on "My Account", select 'View/Print Invoice"

To make payments: 
Enter your password, click on "My Account", select "Pay Invoice" 

To update your online and printed booth space profile:
Enter your password, click on ‘Edit Booth Info’, Review your company information for accuracy or update company information if needed. You must click on "Save" for your information to be changed, regardless of whether or not changes were made.

To print your Exhibit Space Agreement:
Enter your password, click on ‘Exhibit Space Agreement’, select ‘printer’ icon in the top right corner of the page.

Exhibitor Portal Login 

Set-Up and Teardown

Move-In Hours Move-Out Hours

Thursday, 20 September   0800 to 1700
Friday, 21 September         0800 to 1700
Saturday, 22 September    0800 to 1700
Sunday, 23 September       0800 to 1500

All exhibits must be fully installed by 1500 hours on Sunday, 23 September.

Wednesday, 26 September    1400 to 2200
Thursday, 27 September        0800 to 2200
Friday, 28 September              0800 to 1700 

All freight must be cleared by 1700 hours on Friday, 28 September.  


Important Announcements

Noteworthy Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibition floor. If you are in violation of this safety rule, you will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in/move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Flying drones are prohibited.

For a full list of rules and regulations, please reference the official ATCE Rules and Regulations

Photography/Video/Audio Recording Regulations

SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. 

Please review the full photography policy on page 23 of the Rules and Regulations. 


Thank You to Our Sponsors


About the Conference

ATCE is SPE’s annual meeting of members and features groundbreaking papers and special technical events designed to accelerate the application of innovations in every technical discipline.


As an ATCE exhibitor, you can extend your brand and presence in the industry.

Registration Now Open

Register to attend ATCE 2018. Sign up by 20 August to save with early-bird rates!

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