Photo and Video Policy
Photo and Video Policy
The following guidelines apply for attendees, exhibiting personnel and exhibitor-appointed photographers at ATCE virtually.
>> No audio or video recording or still photography may occur without SPE’s permission.
>> Attendees, exhibiting personnel and exhibitor-appointed photographers are prohibited from shooting video or photos anywhere in the sessions and the indoor and outdoor exhibition areas. If you see any unauthorized persons who are using cameras of any sort (including camera phones) in the sessions or indoor and outdoor exhibition areas, please contact Exhibit Management.
>> Exhibitors are permitted to shoot video or take photographs under the following guidelines:
◾In their own booth for promotional use at any time the exhibition is open, without seeking SPE’s permission.
◾At their company press conference held in the SPE press conference room.
◾By using outside photographers and video crews. Outside photographers and video crews are required to obtain permission from SPE Press Room to shoot photos or video of the exhibition.
◾Outside photographers and video crews do not qualify for press badges.
◾Outside video crews or photographer must use an Exhibitor-Appointed Contractor badge.
◾Exhibitors are responsible for supervising the activities of outside video crews and photographers so that they comply with SPE guidelines.
>> Exhibitors are not permitted to shoot anywhere else on the SPE exhibition floor or anywhere else throughout the conference.
◾When shooting photography or video in their own booth, no other Exhibitor’s booth may appear in the shot. SPE Press Room staff can provide overall shots of the exhibition or other aspects of SPE if needed. Please contact the SPE press office at firstname.lastname@example.org.
◾After-hours photography or video are not permitted without making arrangements in advance with SPE exhibit staff.
◾Exhibitors are responsible for all their company personnel and as such are responsible for communicating these Exhibit Regulations as well as all rules to their employees.
Video/photography/audio news media guidelines will be posted in on the press page of the ATCE 2020 website.
Exhibitor Staff Penalties for Violating the SPE Photo and Video Policy
Exhibitor staff will receive a verbal warning about the policy from SPE Staff. They will receive a notation on their exhibitor badge indicating that they have received an initial verbal warning. SPE will also inform the exhibiting company’s primary contact about the incident and the consequences for a second offense.
Exhibitor staff badge will be confiscated, and the exhibitor staff person will be escorted off the premises by SPE Staff and/or security personnel.