SPE Annual Technical Conference and Exhibition (ATCE)
George R. Brown Convention Center
Houston, Texas, USA
3–5 October 2022

Exhibitor Resources

Exhibitor Resources

Important Dates and Deadlines

Due with Contract
50% Payment Due

8 February 2022
Priority Company Contracts Due

February 9 2022 
Priority Space Assignments to Begin

18 April 2022
100% Payment Due

Mid-June 2022
Housing and Registration Opens

22 August 2022
Exhibitor Appointed Contractor Forms Due from Contractors

22 August 2022
Order services (carpet, furniture, electricity, etc.)

22 August 2022
Submit Late Move In Notification Form 

22 August 2022
Multi-Level Booth designs to be submitted to show management for approval (spe.events@spe.org)

22 August 2022
Hanging sign requests to be submitted to show management for approval (spe.events@spe.org)

29 August 2022
Company Profile Listing Due 

31 August 2022
Last day to make housing reservations to receive early bird discount.

5 September 2022
Exhibitor Appointed Contractor Payments Due

5 September 2022
Notify show management if bringing heavy equipment (spe.events@spe.org)

 

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our  privacy policy.

Exhibition Schedule (Including Move In/Move Out Details)

View the full Exhibition Schedule (PDF).

View Driving Directions to George R. Brown.


Highlighted Rules and Regulations

  • No one under the age of 15 on the show floor during move-in.
  • No one under the age of 18 on the show floor during move-in or move-out.
  • No open-toed shoes during move-in or move-out.
  • Anyone accessing the show floor on show days must have an official show badge.
  • Anyone requiring access to the show floor during set up or tear down must have an official show badge or a wristband.
  • POVs – Someone must remain with the vehicle at all times while at the loading dock.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule above for specific hours.

Heavy Equipment
If bringing oversized/large equipment, please notify show management  by 5 September, 2022 so  we can put you in touch with Freeman to make special arrangements. 

Late Move-In
If you plan to begin your booth set up after 1200 on Sunday, 2 October, please notify Show Management by 22 August, 2022. It is imperative that late set-ups order carpet, electricity, and furniture prior show set up dates.

  • All booths must be fully set by 1500 hours on Sunday, 2 October. Exhibitors must clear the floor by 1500 hours. No exceptions.
  • Set up on the morning of Monday, 3 October is NOT permitted for this event.

If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.

Click here to complete the Late Move In Notification Move In Form.

Housing and Registration

Housing and Registration are slated to go live around mid-June 2022.

View full registration information HERE.

Make your reservations by 31 August to receive the early bird discount!
 

Update Your Company Profile, Add a Co-Exhibitor

COMPANY PROFILE

Your exhibitor profile is an attendee's first impression of your company. Update your listing by logging into your Exhibitor Portal. 

PROFILE TIPS

Please DO NOT copy and paste as doing so could cause HTML characters to appear in your listing.
 

PROFILE UPGRADES

Upgrade options are available through A2Z. To view profile upgrade options, please log into your Exhibitor Portal.

ADD CO-EXHIBITORS

The following may be added to your account as co-exhibitors:

  • Sister Company
  • Parent Company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will default to a basic listing consisting of:

  • Company Name, Address, and Booth Number
  • Website URL
  • Company Online Profile (350 character limit)
  • Six Product Categories
  • Three Press Releases
  • Three Digital Product Showcase

To add a co-exhibitor, please complete and submit the Co-Exhibitor Notification form below. Within the form, you will be able to enter co-exhibitor information and select what type of program listing you wish for them to have (basic or upgraded).

Submit a Co-Exhibitor Notification Form.

Booth Specifications, Rules, and Regulations

SPE Booth Specifications
SPE Rules and Regulations
GRB Convention Center Exhibitor Guidelines
GRB Fire Codes for Exhibitor Cooking
GRB Multi-Level Exhibits - Fire Marshal Requirements
GRB Vehicle Inspection Checklist


PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points.

Booth Equipment NOT Included with Booth Space Purchase

Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs in the accordion below for ordering information.

  • The exhibit hall aisles will not be carpeted.
  • Carpeting/flooring in your booth space is not required. If you do opt to have flooring in your booth space, it must encompass the entire footprint of the exhibit space.
  • 10x10 booths will be set with an 8' high black back drape, 3’ high black side dividers, and a 7"x44" one-line identification sign.

Special Event Insurance
SPE does require each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third Party Contractors (EAC) section below.

Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibition floor. Violators of this safety rule will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in or move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Animals are not permitted unless they are registered service animals.
  • Flying drones are not permitted.       

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Third Party Contractors (EACs)

Exhibitors
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors
If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement by 22 August 2022.
  • Provide Proof of Insurance/Certificate of Insurance (COIs)- (These should only be uploaded via the link above. Please DO NOT email to SPE or Freeman).
  • There is no charge for EACs in 2022.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check-in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo IDs.

Please note – failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications
Please contact  spe.events@spe.org with any questions. We appreciate your cooperation!

Order Forms, Shipping Information, Full Exhibitor Kit

Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately.

  • The exhibit hall aisles will not be carpeted.
  • Exhibitors are not required to have carpet/flooring. If an exhibitor does  decide to have carpet/flooring, the flooring must cover the entire footprint of the booth space.
  • 10x10 booths will be set with an 8' high black back drape, 3’ high black side dividers, and a 7"x44" one-line identification sign.

Audio/Visual - Staging Solutions
Booth Cleaning - George R. Brown
Carpet(See full Exhibitor Kit below)
Catering Food Sampling Application - Levy
Catering Menu - Levy
Catering Order Form - Levy
Electrical - Smart City
Floral - Convention Plant Creations
Furniture(See full Exhibitor Kit below)
Internet - Smart City
Parking -  George R. Brown
Plumbing - Smart City
Sign & Banner Hanging(See full Exhibitor Kit below)

QUICK FACTS
FULL EXHIBITOR KIT

Guest Invitations

COMPLIMENTARY GUEST INVITATIONS
Invite existing or potential clients to visit you at the 2022 ATCE Conference and Exhibition.

PRE-PURCHASE  GUEST INVITATIONS – NEW PROCESS FOR 2022

NEW THIS YEAR - Guest Invitations for 2022 SPE Annual Technical Conference and Exhibition must be PRE-PURCHASED.

  • Cost of Guest Invites - USD 75 each (one day pass - exhibits only)
  • Purchased Guest Invites are non-refundable. 

To order additional Guest Invitations, click here. - COMING IN JUNE 2022

If you have any questions about this program, please contact our SPE Registration Team.

Lead Retrieval

Take advantage of Lead Management units offered through Maritz Global Events. Lead Management units will help you track visitors and potential clients who visit your booth.

Lead Retrieval Order Form

Questions? 
Email Maritz Global Events
Ph: +1.877.623.3487

Market Your Exhibit

Please use any of these graphics to help promote your participation at ATCE 2022 on social media.