11–14 October 2020 | Houston, Texas, USA

George R. Brown Convention Center

Exhibitor Resources

Exhibitor Resources


The impact of the COVID-19 pandemic in the city of Houston has caused both the Society of Petroleum Engineers (SPE) and the Society of Exploration Geophysicists (SEG) to reevaluate plans for our respective co-located annual meetings in October 2020. 

SEG has made the decision to host a virtual only conference. SPE is considering several options for its Annual Technical Conference and Exhibition (ATCE). More information about ATCE will be provided very soon.

We appreciate your patience during these uncertain times. We continue to make all decisions with the health and safety of all attendees and exhibitors as our priority. 

Important Dates and Deadlines

2020 ATCE Booth Applications

50% Deposit Due With Contract
Booths are subject to be released within 30 days of assignment if unpaid (with full deposit due)

18 May 2020
Last Day to Cancel without Penalty

19 May 2020
100% of Exhibit Space Balance Due

Mid-August 2020
Housing and Registration to Go Live

31 August 2020
Exhibitor Appointed Contractor Forms Due from Contractors.



10 September 2020
Double Decker Booth Designs Must be approved by Show Management (spe.events@spe.org) and Fire Marshal.

10 September 2020
Notify show management if moving in heavy equipment to determine if early move-in is needed (spe.events@spe.org).

14 September 2020
Exhibitor Appointed Contractor Fees Must be Paid in Full

14 September 2020
Hanging Sign Requests Due to Show Management (spe.events@spe.org)

21 September 2020
Deadline to Submit Notification for Late Move-In 

28 September 2020
Deadline to Order Services (carpet, furniture, electricity, etc.).

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.

Quick Links

Exhibition Schedule (Including Move In & Move Out Details)

Full Exhibition Schedule 

Special Notes:

  • All crates must be cleared from the floor by 1000 on Sunday, 11 October.
  • Exhibitors may work within their booth space from 0800 through 1750 on Sunday, 11 October.
  • All booths must be fully set and staffed by 1750 on Sunday, 11 October (30 minutes prior to opening of the Icebreaker Reception).
  • Monday morning move in is not permitted for this event without the approval of show management.


Show Days:

  • No one under the age of 15 on the show floor.
  • Anyone accessing the show floor must have an official show badge.Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.

Move-In and Move Out:

  • No open toed shoes during move in or move out.
  • No one under the age of 18 on the show floor during move in or move out.
  • POV’s – Someone must remain with the vehicle at all times while at the loading dock.
  • Anyone requiring access to the show floor must have an official show badge, or a wristband.
  • If bringing oversized/large equipment, please notify show management by 10 September so that special arrangements can be made to allow access for transport to your booth space.

Late Move-In
If you plan to begin your booth set up after 1500 on Saturday, 10 October, please complete a Late Move-In Request form no later than 28 September 2020. If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area. It is imperative that late set ups order carpet, electricity and furniture prior to 28 September.


Register Your Staff and Making Housing Arrangements


Housing and Registration to Open in Mid-August 2020

What to Expect

Experient will manage registration for the 2020 SPE Annual Technical Conference & Exhibition. The primary contact on your account will been notified via email or newsletter once online registration opens. Please reference your booth space confirmation letter for your company specific, case sensitive password which is necessary for logging into the Experient Registration System. If you need assistance with your password, please contact SPE.

Additional information will be posted as it becomes available.

Update Your Company Profile, Add a Co-Exhibitor

Contracted Exhibitors
Contracted Exhibitors receive a complimentary full listing (Upgrade 2) which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone/Fax Numbers
  • Company Profile (limit 350 Characters)
  • 6 Product/Service Categories (online only)
  • 3 Press Releases – May add additional for USD 150 each
  • 3 Digital Product Showcase (Images) – May add additional for USD 150 each

Your exhibitor profile is an attendee's first impression of your company so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing and in the onsite printed program. Once the Exhibitor Portal is live, simply log in using your case sensitive company password. Your password can be found on your booth space confirmation letter. If you are in need of password assistance, please email SPE. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made. This will alert management that your profile has been reviewed.

Add Co-Exhibitors 
The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will receive a complimentary basic listing, which includes:

  • Company Name
  • Booth Number
  • 6 Product/Service Categories (online only)

Co-exhibitors may elect to upgrade to an Upgrade 2 listing for USD 250. See section above for Upgrade 2 inclusions.

To add a co-exhibitor, complete the Co-Exhibitor Notification form. Once your co-exhibitor(s) have been added, their company specific password will be emailed to the requestor. The co-exhibiting company may then log in to update their profile and/or purchase upgrades.

Booth Specifications, Rules and Regulations

Booth Specifications
Rules and Regulations

Photography/AV Recording Regulations

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points.

Booth Equipment NOT Included with Booth Space Purchase:

The venue is not carpeted. Carpet, electricity, furniture, trashcans, cleaning and drayage are not included with your booth space purchase and should be ordered separately. Please see the drop downs in the ‘Order Forms’ accordion below for ordering information.

  • The exhibit hall aisles will be carpeted in the color, 'blue tuxedo'; however, individual booth spaces will not be carpeted. 
  • Carpet/flooring for your booth space is mandatory. Flooring must cover the entire booth space.
  • 10x10 booths will be set with an 8' high back drape (blue), 8’ high side dividers, and a 7"x44" one-line identification sign.

Special Event Insurance
SPE does require each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third Party Contractors (EAC) section below.

Special Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibition floor. Violators of this safety rule will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in or move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Flying drones are not permitted.       
  • Animals are not permitted unless they are registered service animals.




Third Party Contractors (EACs)

Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement by 31 August 2020 (please be sure to add each company for which you will provide services)
  • Provide Proof of Insurance
  • No EAC fees.


Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications


Please contact us with any questions. We appreciate your cooperation!

Order Forms, Shipping Information, Full Exhibitor Kit

Booth Equipment NOT Included with Booth Space Purchase:

The venue is not carpeted. Carpet, electricity, furniture, trashcans, cleaning and drayage are not included with your booth space purchase and should be ordered separately.

  • The exhibit hall aisles will be carpeted in the color 'blue tuxedo'; however, individual booth spaces will not be carpeted. Booth carpeting is mandatory. Carpet must cover the entire floor of the exhibit space.
  • 10x10 booths will be set with an 8' high back drape (blue), 8’ high side dividers, and a 7"x44" one-line identification sign.




QUICK FACTS - Coming Soon

Guest Invitations

Not available at this event.

Lead Retrieval

Order forms will be posted when available.


dialogue balloon

Network with


E&P Professionals

stand presentation

Learn from


Technical Presentations

voice recording



Conference Sessions


Meet with




Thank You to Our 2020 Sponsors