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Important Dates and Deadlines

50% Deposit due with contract.

4 February 2025

  • Rate changes from 39 USD to 40 USD

4 March 2025

  • Rate changes from 40 USD to 41 USD

1 May 2025

  • 100% Payment Due

June 2025

  • Housing and Registration Opens
  • Company Profile Listing Due

August 2025

  • Exhibitor Appointed Contractor Forms Due from Exhibitors and contractors.
  • Order services (carpet, furniture, electricity, etc.)
  • Submit Late Set-Up Notification Form 

6 August 2025

  • Multi-Level Booth designs to be submitted to show management for approval - Email Show Management
     
  • Complete and submit the EAC Agreement
     
  •  Deadline to place catering orders.
     
  • Notify show management if bringing heavy equipment or vehicle inquiry Email Show Management

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our  privacy policy.

Quick Links

Manage Your Account 

Exhibition Floorplan 

Exhibition Schedule

Terms and Conditions 


Exhibitor Registration & Housing  - Coming in June

 

Exhibition Schedule (Including Move In/Move Out Details) 

View the full Exhibition Schedule


Highlighted Rules and Regulations

  • No one under the age of 15 on the show floor during move-in.
  • No one under the age of 18 on the show floor during move-in or move-out.
  • No open-toed shoes during move-in or move-out.
  • Anyone accessing the show floor on show days must have an official show badge.
  • Anyone requiring access to the show floor during set up or tear down must have an official show badge or a wristband. POVs – Someone must remain with the vehicle at all times while at the loading dock.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule above for specific hours.

Heavy Equipment
If bringing oversized/large equipment, please notify show management so we can put you in touch with Freeman to make special arrangements. 

Late Move-In
If you plan to begin your booth set up after 1200 noon on Sunday, 19 October, please notify Show Management by 19 September, 2025. It is important that late set-up exhibitors order carpet, electricity, and furniture prior to show set up dates.

  • All booths must be fully set by 1500 hours on Sunday, 19 October. Exhibitors must clear the floor by 1500 hours. 
  • Set up on the morning of Monday, 20 October is permitted if Show Management has been notified.  All booths must be set no later than 0830 hours.

If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.

Click here to complete the Late Set-Up Notification Form.

Housing and Registration - Coming in June 2025

 

 

Update Your Company Profile, Add a Co-Exhibitor 

COMPANY PROFILE
Your exhibitor profile is an attendee's first impression of your company. Update your listing by logging into your Exhibitor Portal.  

PROFILE TIPS
Please DO NOT copy and paste as doing so could cause HTML characters to appear in your listing.

PROFILE UPGRADES
Upgrade options are available through A2Z. To view profile upgrade options, please log into your Exhibitor Portal.

ADD CO-EXHIBITORS - add blurb about fee.
The following may be added to your account as co-exhibitors:

  • Sister Company
  • Parent Company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will default to a basic listing consisting of:
Company Name, Address, and Booth Number
Website URL

  • Company Online Profile (350 character limit)
  • Six Product Categories
  • Three Press Releases
  • Three Digital Product Showcase

To add a co-exhibitor, please complete and submit the Co-Exhibitor Notification form below. Within the form, you will be able to enter co-exhibitor information and select what type of program listing you wish for them to have (basic or upgraded).

Submit a Co-Exhibitor Notification Form

Booth Specifications, Rules, and Regulations

SPE Booth Specifications
SPE Rules & Regulations

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points.

Booth Equipment NOT Included with Booth Space Purchase

Carpet, electricity, furniture, cleaning and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs in the accordion below for ordering information.

  • The exhibit hall aisles will be carpeted.
  • Carpeting/flooring in your booth space is required and must encompass the entire footprint of the exhibit space.

Items Included in the Cost of Exhibit Space

  • 10x10 booths will be set with an 8' high back drape, 3’ high side dividers, and a 11" x 17" one-line identification sign. Any additional draping used must comply with Event color scheme and the published fire safety regulations.
  • Five (5) complimentary Exhibitor Registrations per 100 sq. ft. of Exhibit Space will be allotted to each contracted Exhibitor for purpose of registering booth personnel. 
  • Exhibitor listing in official online Conference Program
  • Access to the Conference Proceedings will be given to the primary contact after the Event.

Special Event Insurance

SPE DOES require each exhibitor to have insurance, however, we do NOT require proof of insurance. If you do not currently have insurance coverage, we recommend reaching out to RainProtection Insurance. Click here for additional information.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third-Party Contractors (EAC) section below.

Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibit floor during move-in or move-out. Violators of this safety rule will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in or move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Animals are not permitted unless they are registered service animals.
  • Flying drones are not permitted.       

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Hired Third Party Contractors (EACs) - Forms and Fees Information

Exhibitors are required to communicate all rules and regulations to your appointed contractor(s). We recommend you review the information below and follow up with your contractor to ensure all steps have been taken by the posted deadlines and that fees have been paid.  Without paperwork, insurance and EAC fees paid, they will not be permitted onto the show floor.

Contractors:
If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement by___________ 2025. 
  • Provide Proof of Insurance - Mandatory (See Sample for Required Coverage) - (These should only be uploaded via the link provided.  Please DO NOT email to SPE or Freeman). 
  • EAC fee of $500 per exhibitor (5 show-day EAC badges are included) ?????

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged.  The EAC fee of $500 (paid per company) provides 5 complimentary EAC badges. 

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications

Please contact  spe.events@spe.org with any questions. We appreciate your cooperation!

Exhibitor Insurance Requirements

Exhibitor shall, at its own expense, secure and maintain insurance for the entire duration of the Event (move-in through move-out.)

All such insurance shall be primary of any other valid and collectible insurance of Exhibitor and shall be written on an occurrence basis. Claims made policies are not acceptable and do not constitute compliance with Exhibitor’s obligations under this paragraph.

  • Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products, and liquor liability (if applicable).
  • Automobile Liability insurance (required if bringing automobiles into the show venue) with limits not less than $1,000,000 each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned and hired vehicles, including loading and unloading operators.

The Exhibitors comprehensive General Liability and Auto Liability insurance policies shall name as additional insureds (i) Society of Petroleum Engineers, and each of its direct and indirect subsidiaries and other affiliates and (ii) the Event Facility *Kay Bailey Hutchison Convention Center Dallas" (with no limitations).

Exhibitor’s Workers Compensation and Occupational Disease insurance will be in full compliance with all federal and state laws, covering all Exhibitor’s employees engaged in the performance of any work for the Exhibitor. All property of the Exhibitor is understood to remain under its custody and control in transit to, during the Event, and from the confines of the hall. If requested, copies of additional insured endorsements, primary coverage endorsements and complete copies of policies satisfactory to SPE, shall be promptly furnished to SPE. Certified copies of the Certificates of Insurance or policies shall provide that they may not be cancelled without 30 days’ advance written notice to SPE. The Exhibitor shall obtain a waiver of subrogation from the carrier of each policy described above and the carrier of each other policy that provides fire, explosion or any other risk coverage insuring the Exhibitor’s property, in each case releasing in full such carrier’s subrogation rights.

While Exhibitors are required to have insurance coverage, proof of said coverage is not required unless requested by SPE.

Order Forms, Shipping Information, Full Exhibitor Kit

Carpet, electricity, furniture, cleaning and trashcans are NOT included with your booth space purchase and should be ordered separately.

  • The exhibit hall aisles will be carpeted.
  • Exhibitors are required to have carpet/flooring. Carpet/flooring must cover the entire footprint of the booth space.
  • 10x10 booths will be set with an 8' high back drape, 3’ high side dividers, and a 11" x 17" one-line identification sign.

Audio/Visual - Freeman
Booth Cleaning - Freeman
Carpet/Floor Covering -Freeman
Catering - 
Electrical - 
Floral - Convention Plant Creations
Furniture - Freeman
Internet -   
Lead Retrieval - Maritz
Parking - 
Plumbing -
Rigging - Freeman

Shipping - Freeman
Sign & Banner Hanging - Freeman


 QUICK FACTS 
FULL EXHIBITOR KIT

Guest Invitations 

We are pleased to once again offer your company 20 complimentary one-day exhibit guest invitations.   CLICK HERE to login and invite your guests!

Important Notes:

  • No refunds will be granted if your customer is already registered for ATCE.
  • Guest invitations are NOT to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show.  This policy will be heavily enforced. 

  • Violating the guest invitation terms can result in a reimbursement penalty and loss of priority points. Multiple violations can result in an inability to exhibit at future SPE shows.

We look forward to seeing you in Houston, Texas!

Lead Retrieval - Coming in June 2025

Take advantage of Lead Management units offered through Maritz Global Events. Lead Management units will help you track visitors and potential clients who visit your booth.

Lead Retrieval Order Form


 

Market Your Exhibit

Please use any of these graphics to help promote your participation at ATCE 2025 on social media. 

800 x 150
1025 x 150
1179 x 140

When posting a banner to your website, please be sure to embed the conference website link within the banner image.

Exciting Update: New Date and Location for ATCE 2025

Exciting Update: New Date and Location for ATCE 2025

ATCE 2025 will now be held from 2022 October 2025 in Houston, Texas, USA at the George R. Brown Convention Center.

LEARN MORE HERE 

SUBMIT YOUR PROPOSAL NOW