Exhibitor Resources

 Exhibition Schedule

SPE Rules & Regulations

GRB Driving Directions with Ramp Loading Dock & Map 

GRB Exhibitor Loading Dock Parking Information & Map

Move-In and Move Out:

• Due to safety reasons, no open-toed shoes during move-in or move-out.  Violators will be asked to leave the exhibit floor.
• No pets on the exhibit floor.  Service dogs are approved with proper credentials.
• No one under the age of 18 on the show floor during move-in or move-out.
• No one under the age of 15 on the show floor during move-in.
• POV’s – Someone must remain with the vehicle at all times while at the loading dock.
• Anyone requiring access to the show floor during move-in/move-out must have an official show badge or a wristband.
• Anyone requiring access to the show floor during set up or tear down must have an official show badge or a wristband. POVs – Someone must remain with the vehicle at all times while at the loading dock.
• Exhibitors may access the show floor early on show days. See the official Exhibition Schedule above for specific hours.
• Early tear-down, vacating or dis-mantling your booth is strictly prohibited. Failure to observe this rule will result in a fine of USD $1,000. Should an Exhibitor begin to dismantle or vacate its exhibit space before the official close of the show, they will be penalized ten (10) points from their priority point total, if applicable, invoiced USD $1,000, and be subject to loss of their right to participate in future SPE events. Floor managers/Exhibit Staff/Security Staff will report the names of companies in violation of this rule to Show Management. An email along with the invoice will be sent post-show, informing them of their penalty, and will not be permitted to participate in future SPE events until all outstanding balances are collected. Exhibitors are responsible for notifying their booth personnel of this regulation. In fairness to all participating companies, this regulation will be uniformly enforced for all SPE Exhibitors.
• Please see the full list of Rules and Regulations linked above.

Heavy Equipment
If bringing oversized/large equipment, please notify show management so that special arrangements can be made to allow access for transport to your booth space.

Late Move-In
If you plan to begin your booth set up after 1200 noon on Sunday, 19 October, please notify Show Management by Monday, 29 September, 2025. It is important that late set-up exhibitors order carpet, electricity, and furniture prior to show set up dates.

• All booths must be fully set by 1500 hours on Sunday, 19 October. Exhibitors must clear the floor by 1500 hours. 
• Set up on the morning of Monday, 20 October is permitted if Show Management has been notified.  All booths must be set no later than 0830 hours.

If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.

Click here to complete the Late Set-Up Notification Form.

Five (5) complimentary Exhibitor Registrations per 100 sq. ft. of Exhibit Space will be allotted to each contracted Exhibitor for purpose of registering booth personnel. **Complimentary and paid exhibitor registrations include access to the exhibition – early access to the exhibit floor (1 hour before opening), technical sessions, coffee breaks, and one digital proceedings code (sent to the exhibitor contact).  All other ATCE events (Luncheons & Dinners) and/or digital Proceedings can be purchased when you register

COMPANY PROFILE
Your exhibitor profile is an attendee's first impression of your company. Update your listing by logging into your Exhibitor Portal.  

PROFILE TIPS
Please DO NOT copy and paste as doing so could cause HTML characters to appear in your listing.

PROFILE UPGRADES
Upgrade options are available through A2Z. To view profile upgrade options, please log into your Exhibitor Portal.

ADD CO-EXHIBITORS 
The following may be added to your account as co-exhibitors:

• Sister Company
• Parent Company
• Division
• Manufacturing/Distributing Company
• Joint Venture

Co-exhibitors will default to a basic listing consisting of:
Company Name, Address, and Booth Number
Website URL

• Company Online Profile (350 character limit)
• Six Product Categories
• Three Press Releases
• Three Digital Product Showcase

To add a co-exhibitor, please complete and submit the Co-Exhibitor Notification form below. Within the form, you will be able to enter co-exhibitor information and select what type of program listing you wish for them to have (basic or upgraded).

Submit a Co-Exhibitor Notification Form

SPE Booth Specifications
SPE Rules & Regulations
GRB Convention Center Exhibitor Guidelines
GRB Fire Codes for Exhibitor Cooking
GRB Multi-Level Exhibits - Fire Marshal Requirement
GRB Vehicle Inspection Checklist

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points.

Booth Equipment NOT Included with Booth Space Purchase

Carpet, electricity, furniture, cleaning and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs in the accordion below for ordering information.

• The exhibit hall aisles will be carpeted.
• Carpeting/flooring in your booth space is required and must encompass the entire footprint of the exhibit space.

Items Included in the Cost of Exhibit Space

• 10x10 booths will be set with an 8' high back drape, 3’ high side dividers, and a 11" x 17" one-line identification sign. Any additional draping used must comply with Event color scheme and the published fire safety regulations.
• Five (5) complimentary Exhibitor Registrations per 100 sq. ft. of Exhibit Space will be allotted to each contracted Exhibitor for purpose of registering booth personnel.  *Complimentary exhibitor registrations include access to the exhibition – early access to the exhibit floor (1 hour before opening), technical sessions, coffee breaks, and one digital proceedings code (sent to the exhibitor contact).  All other ATCE events (Luncheons & Dinners) and/or digital Proceedings can be purchased when you register
• Exhibitor listing in official online Conference Program
• Access to the Conference Proceedings will be given to the primary contact after the Event.

Special Event Insurance

SPE DOES require each exhibitor to have insurance, however, we do NOT require proof of insurance. If you do not currently have insurance coverage, we recommend reaching out to RainProtection Insurance. Click here for additional information.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third-Party Contractors (EAC) section below.

Rules and Regulations

• No open-toed shoes of any kind will be permitted on the exhibit floor during move-in or move-out. Violators of this safety rule will be asked to leave the exhibit floor.
• Children under the age of 18 are not permitted on the show floor during move-in or move-out.
• Children under the age of 15 are not permitted on the show floor during official show hours.
• Animals are not permitted unless they are registered service animals.
• Flying drones are not permitted.       

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Exhibitors are required to communicate all rules and regulations to your appointed contractor(s). We recommend you review the information below and follow up with your contractor to ensure all steps have been taken by the posted deadlines and that fees have been paid.  Without paperwork, insurance and EAC fees paid, they will not be permitted onto the show floor.

Contractors:
If you have been hired by an exhibiting company to perform a booth build or other services, please complete the EAC Agreement linked here. Exhibitor Appointed Contractors (EACs) can include booth builders, supervisors or designers, independent display companies, photographers, delivery personnel, technicians, etc.

EACs will be granted access to the exhibit floor to service an exhibitor only if all criteria are met and fees have been paid.

Exclusive Contractors:  For insurance and safety reasons, exclusive contractors designated in the service manual must be used for services such as:

• - Catering
• - Electrical
• - Rigging
• - Plumbing
• - Material Handling/Forklift Operations
• - Telecommunications

If you have been hired to build/design booth space at this event, it is mandatory that you:

• Complete and submit the EAC Agreement by 1 September 2025. 
• Provide Proof of Insurance - Mandatory (See Sample for Required Coverage) - (These should only be uploaded via the link provided.  Please DO NOT email to SPE or Freeman). 
• Submit payment for the EAC administrative fee of $250 (3 show-day EAC badges are included)

Once your Agreement and Certificate of Insurance have been received and reviewed, you will receive emailed communication stating that you have been approved or requesting additional information if the required criteria has not been fulfilled.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox. EACs will only be charged a one-time $250 administrative fee regardless of the number of submissions.

EACs needing access to the exhibition floor during show days will be required to have an official EAC badge.  The EAC administrative fee of $250 provides 3 complimentary EAC badges. 

EACs employees only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:  Freeman is our Official Show Decorator and is exempt from the above.

Please contact  spe.events@spe.org with any questions. We appreciate your cooperation!

Carpet, electricity, furniture, cleaning and trashcans are NOT included with your booth space purchase and should be ordered separately.

• The exhibit hall aisles will be carpeted.
• Exhibitors are required to have carpet/flooring. Carpet/flooring must cover the entire footprint of the booth space.
• 10x10 booths will be set with an 8' high back drape, 3’ high side dividers, and a 11" x 17" one-line identification sign.

Audio/Visual - Freeman
Booth Cleaning - George R Brown Convention Center
Carpet/Floor Covering -Freeman - (See full Exhibitor Kit Below)
Catering - Levy
Electrical - Smart City 
Floral - Convention Plant Creations
Furniture - Freeman - (See full Exhibitor Kit Below)
Internet -  Smart City 
Lead Retrieval - Maritz
Material/Machinery Handling - Freeman
Parking -  George R Brown Convention Center
Plumbing (Air, Water, Drain & Gas) - Smart City 
Rigging - Freeman for anything 250 pounds or less - Staging Solutions for anything over 250 pounds, motors and trusses
Shipping - Freeman - (See full Exhibitor Kit Below)
Sign & Banner Hanging - Freeman
Telephone - Smart City

 QUICK FACTS 
FULL EXHIBITOR KIT

Take advantage of Lead Management units offered through Maritz Global Events. Lead Management units will help you track visitors and potential clients who visit your booth.

Lead Retrieval Order Form