17 April 2023
- 100% Payment Due
21 August 2023
21 August 2023
28 August 2023
24 September 2023
25 September 2023
View the full Exhibition Schedule
View Driving Directions to San Antonio Convention Center
Highlighted Rules and Regulations
If bringing oversized/large equipment, please notify show management by 11 September, 2023 so we can put you in touch with Freeman to make special arrangements.
If you plan to begin your booth set up after 1200 on Sunday, 15 October, please notify Show Management by 2 October, 2023. It is important that late set-up exhibitors order carpet, electricity, and furniture prior to show set up dates.
If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.
Click here to complete the Late Move In Notification Move In Form.
Your exhibitor profile is an attendee's first impression of your company. Update your listing by logging into your Exhibitor Portal.
Please DO NOT copy and paste as doing so could cause HTML characters to appear in your listing.
Upgrade options are available through A2Z. To view profile upgrade options, please log into your Exhibitor Portal.
The following may be added to your account as co-exhibitors:
Co-exhibitors will default to a basic listing consisting of:
To add a co-exhibitor, please complete and submit the Co-Exhibitor Notification form below. Within the form, you will be able to enter co-exhibitor information and select what type of program listing you wish for them to have (basic or upgraded).
Submit a Co-Exhibitor Notification Form.
Booth Equipment NOT Included with Booth Space Purchase
Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs in the accordion below for ordering information.
Items Included in the Cost of Exhibit Space
Special Event Insurance
SPE does require each exhibitor to have insurance, however, proof of coverage is not required.
If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third Party Contractors (EAC) section below.
Rules and Regulations
Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.
If you have been hired to build/design booth space at this event, it is mandatory that you:
If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.
EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.
EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check-in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo IDs.
Please note – failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.
Freeman is our Official Show Decorator and is exempt from the above.
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:
Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately.
Audio/Visual - Freeman
Booth Cleaning - Freeman
Catering Menu - RK Group
Electrical - Freeman
Floral - Convention Plant Creations
Furniture - Freeman
Internet - Smart City
Lead Retrieval - Maritz
Parking - Henry B Gonzales Convention Center
Photography - Corporate Event Images
Plumbing - Freeman
Shipping - Freeman
Shipping - Freeman - Caravan Service for exhibitors attending both the SPE Gulf Coast-Electric Submersible Pumps Symposium and ATCE
Sign & Banner Hanging Under 250 lbs - Freeman
Sign & Banner Hanging Over 250 lbs - Encore
You spoke and SPE listened! We are pleased to offer your company 20 complimentary one-day exhibit hall passes to invite your customers to ATCE.
Guest invitations are NOT to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show. This policy will be heavily enforced.
Violating the guest invitation terms can result in a reimbursement penalty and loss of priority points. Multiple violations can result in an inability to exhibit at future SPE shows.
Thank you and see you in San Antonio!