12–14 October 2020 | Houston, Texas, USA

George R. Brown Convention Center, co-located with SEG

Exhibitor Resources

Exhibitor Resources

ANNOUNCEMENT

The 2020 occurrence of ATCE has moved from The Colorado Convention Center in Denver, Colorado to The George R. Brown Convention Center in Houston, Texas. This rescheduled event will take place from 12 - 14 October, 2020. Click here to learn more.

Information on this page will updated as it becomes available.

Important Dates and Deadlines

NOW LIVE!
2020 ATCE Booth Applications

50% Deposit Due With Contract
Booths are subject to be released within 30 days of assignment if unpaid (with full deposit due)

18 May 2020
Last Day to Cancel without Penalty

19 May 2020
100% of Exhibit Space Balance Due

End of July 2020
Housing and Registration to Go Live

31 August 2020
Exhibitor Appointed Contractor Forms Due from Contractors.

 

 

10 September 2020
Double Decker Booth Designs Must be approved by Show Management (spe.events@spe.org) and Fire Marshal.

10 September 2020
Notify show management if moving in heavy equipment to determine if early move-in is needed (spe.events@spe.org).

14 September 2020
Exhibitor Appointed Contractor Fees Must be Paid in Full

14 September 2020
Hanging Sign Requests Due to Show Management (spe.events@spe.org)

21 September 2020
Deadline to Submit Notification for Late Move-In 

28 September 2020
Deadline to Order Services (carpet, furniture, electricity, etc.).

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our privacy policy.

Quick Links

Exhibition Schedule (Including Move In & Move Out Details)

Full Exhibition Schedule Coming Soon

Show Days:

  • No one under the age of 15 on the show floor.
  • Anyone accessing the show floor must have an official show badge.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule for specific hours.
     

Move-In and Move Out:

  • No open toed shoes during move in or move out.
  • No one under the age of 18 on the show floor during move in or move out.
  • POV’s – Someone must remain with the vehicle at all times while at the loading dock.
  • Anyone requiring access to the show floor must have an official show badge, or a wristband.
  • If bringing oversized/large equipment, please notify show management by 10 September so that special arrangements can be made to allow access for transport to your booth space.


Late Move-In
If you plan to begin your booth set up after 1500 on Saturday, 10 October, please complete a Late Move-In Request form no later than 28 September 2020. If the exhibitor does not notify show management of a late arrival, said exhibitor will be presumed a no-show and the exhibit space will be re-sold or made into a lounge area. It is imperative that late set ups order carpet, electricity and furniture prior to 28 September.

The exhibit hall closes at 1500 on Sunday, 11 October, so all booths must be fully set by this time. No exceptions.

Monday morning move in is not permitted for this event.

 

Register Your Staff and Making Housing Arrangements


 

Housing and Registration to Open at the end of July 2020

What to Expect

Experient will manage registration for the 2020 SPE Annual Technical Conference & Exhibition. The primary contact on your account will been notified via email or newsletter once online registration opens. Please reference your booth space confirmation letter for your company specific, case sensitive password which is necessary for logging into the Experient Registration System. If you need assistance with your password, please contact SPE.

Additional information will be posted as it becomes available.

Update Your Company Profile, Add a Co-Exhibitor

Contracted Exhibitors
Contracted Exhibitors receive a complimentary full listing (Upgrade 2) which includes:

  • Company Name
  • Booth Number
  • Website URL
  • Company Address, Phone/Fax Numbers
  • Company Profile (limit 350 Characters)
  • 6 Product/Service Categories (online only)
  • 3 Press Releases – May add additional for USD 150 each
  • 3 Digital Product Showcase (Images) – May add additional for USD 150 each
     

Your exhibitor profile is an attendee's first impression of your company so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing and in the onsite printed program. Once the Exhibitor Portal is live, simply log in using your case sensitive company password. Your password can be found on your booth space confirmation letter. If you are in need of password assistance, please email SPE. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made. This will alert management that your profile has been reviewed.

Add Co-Exhibitors 
The following may be added to your account as co-exhibitors:

  • Sister company
  • Parent company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture


Co-exhibitors will receive a complimentary basic listing, which includes:

  • Company Name
  • Booth Number
  • 6 Product/Service Categories (online only)
     

Co-exhibitors may elect to upgrade to an Upgrade 2 listing for USD 250. See section above for Upgrade 2 inclusions.

To add a co-exhibitor, complete the Co-Exhibitor Notification form. Once your co-exhibitor(s) have been added, their company specific password will be emailed to the requestor. The co-exhibiting company may then log in to update their profile and/or purchase upgrades.

Booth Specifications, Rules and Regulations

Booth Specifications
Rules and Regulations

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points.

Booth Equipment NOT Included with Booth Space Purchase:

The venue is not carpeted. Carpet, electricity, furniture, and trashcans are not included with your booth space purchase and should be ordered separately. Please see the drop downs in the ‘Order Forms’ accordion below for ordering information.

  • The exhibit hall aisles will be carpeted in Tuxedo (a black and gray tweed) and Black; however, individual booth spaces will not be carpeted.
  • 10x10 booths will be set with an 8' high black back drape, 8’ high side dividers, and a 7"x44" one-line identification sign.


Special Event Insurance
SPE does require each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third Party Contractors (EAC) section below.

Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibition floor. Violators of this safety rule will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in or move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Flying drones are not permitted.       
  • Animals are not permitted unless they are registered service animals.


For a complete list of all Rules and Regulations, please view the official Rules and Regulations found in the Exhibitor Services Manual.

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Third Party Contractors (EACs)

Exhibitors
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

Contractors
If you have been hired to build/design booth space at this event, it is mandatory that you:

  • Complete and submit the EAC Agreement by 31 August 2020 (please be sure to add each company for which you will provide services)
  • Provide Proof of Insurance
  • No EAC fees.

 

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications

 

Please contact us with any questions. We appreciate your cooperation!

Order Forms, Shipping Information, Full Exhibitor Kit

Booth Equipment NOT Included with Booth Space Purchase:

The venue is not carpeted. Carpet, electricity, furniture, and trashcans are not included with your booth space purchase and should be ordered separately. Please see the drop downs in the ‘Order Forms’ accordion below for ordering information.

  • The exhibit hall aisles will be carpeted in Tuxedo (a black and gray tweed) and Black; however, individual booth spaces will not be carpeted.
  • 10x10 booths will be set with an 8' high black back drape, 8’ high side dividers, and a 7"x44" one-line identification sign.

 

Order Forms and Full Exhibitor Kit will be posted as the information becomes available.

Guest Invitations

Not available at this event.

Lead Retrieval

Order forms will be posted when available.

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