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Important Dates and Deadlines

Please Note: We collect and share personal information that you provide to us in order to communicate with, and provide information and services to, you regarding the event.  We have a legitimate interest in processing your personal information for these reasons.  For more information, please see our  privacy policy.

Product Demonstration Form

Help us bring attendees to the show floor by promoting your product demonstration or educational presentation! Complete the below form and we will include your presentation information on our website and in our event marketing.

As an anti-spam measure, please type the characters you see in the image (case sensitive).

Exhibition Schedule (Including Move In/Move Out Details)

View the full Exhibition Schedule

View Driving Directions to San Antonio Convention Center

Highlighted Rules and Regulations

  • No one under the age of 15 on the show floor during move-in.
  • No one under the age of 18 on the show floor during move-in or move-out.
  • No open-toed shoes during move-in or move-out.
  • Anyone accessing the show floor on show days must have an official show badge.
  • Anyone requiring access to the show floor during set up or tear down must have an official show badge or a wristband.
  • POVs – Someone must remain with the vehicle at all times while at the loading dock.
  • Exhibitors may access the show floor early on show days. See the official Exhibition Schedule above for specific hours.

Heavy Equipment
If bringing oversized/large equipment, please notify show management  by 11 September, 2023 so  we can put you in touch with Freeman to make special arrangements. 

Late Move-In
If you plan to begin your booth set up after 1200 on Sunday, 15 October, please notify Show Management by 2 October, 2023. It is important that late set-up exhibitors order carpet, electricity, and furniture prior to show set up dates.

  • All booths must be fully set by 1500 hours on Sunday, 15 October. Exhibitors must clear the floor by 1500 hours. 
  • Set up on the morning of Monday, 16 October is permitted if Show Management has been notified.  All booths must be set no later than 0830 hours.

If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.

Click here to complete the Late Move In Notification Move In Form.

Update Your Company Profile, Add a Co-Exhibitor


Your exhibitor profile is an attendee's first impression of your company. Update your listing by logging into your Exhibitor Portal. 


Please DO NOT copy and paste as doing so could cause HTML characters to appear in your listing.


Upgrade options are available through A2Z. To view profile upgrade options, please log into your Exhibitor Portal.


The following may be added to your account as co-exhibitors:

  • Sister Company
  • Parent Company
  • Division
  • Manufacturing/Distributing Company
  • Joint Venture

Co-exhibitors will default to a basic listing consisting of:

  • Company Name, Address, and Booth Number
  • Website URL
  • Company Online Profile (350 character limit)
  • Six Product Categories
  • Three Press Releases
  • Three Digital Product Showcase

To add a co-exhibitor, please complete and submit the Co-Exhibitor Notification form below. Within the form, you will be able to enter co-exhibitor information and select what type of program listing you wish for them to have (basic or upgraded).

Submit a Co-Exhibitor Notification Form.

Booth Specifications, Rules, and Regulations

SPE Booth Specifications
SPE Rules and Regulations

PLEASE NOTE: Failure to abide by these regulations can/will result in the loss of Priority Points.

Booth Equipment NOT Included with Booth Space Purchase

Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop downs in the accordion below for ordering information.

  • The exhibit hall aisles will be carpeted.
  • Carpeting/flooring in your booth space is required. Carpet must encompass the entire footprint of the exhibit space.

Items Included in the Cost of Exhibit Space

  • 10x10 booths will be set with an 8' high black back drape, 3’ high black side dividers, and a 11" x 17" one-line identification sign. Any additional draping used must comply with Event color scheme and the published fire safety regulations.
  • Five (5) complimentary Exhibitor Registrations per 100 sq. ft. of Exhibit Space will be allotted to each contracted Exhibitor for purpose of registering booth personnel. 
  • Exhibitor listing in official online Conference Program
  • Access to the Conference Proceedings will be given to the primary contact after the Event.

Special Event Insurance
SPE does require each exhibitor to have insurance, however, proof of coverage is not required.

If you have hired or plan on hiring a 3rd party contractor to build your booth (other than Freeman and your own staff), please see the Third Party Contractors (EAC) section below.

Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibit floor during move-in or move-out. Violators of this safety rule will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in or move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Animals are not permitted unless they are registered service animals.
  • Flying drones are not permitted.       

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

Third Party Contractors (EACs)

Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.

If you have been hired to build/design booth space at this event, it is mandatory that you:

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check-in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo IDs.

Please note – failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications
Please contact with any questions. We appreciate your cooperation!

Order Forms, Shipping Information, Full Exhibitor Kit

Carpet, electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately.

  • The exhibit hall aisles will be carpeted.
  • Exhibitors are required to have carpet/flooring. Carpet must cover the entire footprint of the booth space.
  • 10x10 booths will be set with an 8' high black back drape, 3’ high black side dividers, and a 11" x 17" one-line identification sign.

Audio/Visual - Freeman
Booth Cleaning - Freeman
Carpet -Freeman
Catering Menu - RK Group
Electrical - Freeman
Floral - Convention Plant Creations
Furniture - Freeman
Internet - Smart City
Lead Retrieval - Maritz
Parking - Henry B Gonzales Convention Center
Photography - Corporate Event Images 
Plumbing - Freeman
Shipping - Freeman
Shipping - Freeman - Caravan Service for exhibitors attending both the SPE Gulf Coast-Electric Submersible Pumps Symposium and ATCE
Sign & Banner Hanging Under 250 lbs - Freeman
Sign & Banner Hanging Over 250 lbs - Encore



Guest Invitations - Now Available!

You spoke and SPE listened!  We are pleased to offer your company 20 complimentary one-day exhibit hall passes to invite your customers to ATCE. 

Important Notes:

  • No refunds will be granted if your customer is already registered for ATCE.
  • Guest invitations are NOT to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show.  This policy will be heavily enforced. 

  • Violating the guest invitation terms can result in a reimbursement penalty and loss of priority points. Multiple violations can result in an inability to exhibit at future SPE shows.

Thank you and see you in San Antonio!

Lead Retrieval

Take advantage of Lead Management units offered through Maritz Global Events. Lead Management units will help you track visitors and potential clients who visit your booth.

Lead Retrieval Order Form
Order Online

Email Maritz Global Events
Ph: +1.877.623.3487